Invitation to support the 42nd National Stomal Therapy conference

Your organisation is invited to become a sponsor of the 2019 Australian Association of Stomal Therapy Nurses Conference. Supporting the Conference through sponsorship and exhibiting will provide your organisation with the following key benefits:

  • exposure to a relevant audience before, during and after the event;
  • networking opportunities will exist during the Conference to meet with key decision makers;
  • your organisation will be perceived to be a keen supporter of AASTN; and
  • the exhibition gives your organisation the opportunity to present your products and services.

A variety of sponsorship opportunities are available at the Conference. We would also like to discuss any new proposals you may wish to put forward. The Committee is happy to negotiate a package that will be of maximum benefit to your company and the Conference. If you wish to discuss a package that is more suitable for your company, if you have any queries, or require further information please contact Anna Patterson.

The conference anticipates 300+ delegates to attend.  The delegate make-up will consist of;

  • Stomal Therapy, Continence and Wound Care Nurses
  • Nurses with an interest in stoma, wound and continence
  • Medical practitioners
  • Allied health professionals
  • Health Educators
  • Clinical Leaders
  • Service Coordinators
  • Clinical Service Managers
  • Academics & Researchers

Conference Manager

Please contact Anna Patterson at Conference Design to discuss supporting the conference.  We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the meeting at the designated levels.

anna@conferencedesign.com.au
+61 3 6231 2999

2019 Packages

Sponsorship Packages (including exhibition space) 

  • Platinum Sponsor $10,000
  • Gold Sponsor $6,000
  • Conference Dinner Sponsor $5,000
  • Barista Cafe Sponsor $5,000 [SOLD]
  • Silver Sponsor $4,000

Supporting Sponsorship Packages

  • Welcome Reception Sponsor $3,500
  • Name Badge Sponsor $3,000
  • Tote Sponsor $3,000
  • Pocket Program Sponsor $2,500
  • Keynote Speaker Sponsor $2,000
  • Delegate App Sponsor $2,000
  • Poster Board Sponsor $2,000
  • Proceedings Sponsor $2,000
  • Wireless Internet Sponsor $1,500
  • Day Catering Sponsor $1,500

Exhibition-Only Packages

  • Standard Exhibition Package $3,000
  • Small Business/Not for profit $2,000
  • WorkshopTable Display $1,500

Advertising

  • Web ad with hotlink on home page $400
  • Pocket Program Advert Colour $500
  • Holding Slide Advert $1,000
  • Exhibitor/Sponsor Holding Slide Advert $500
  • Satchel Insert $1,000
  • Exhibitor/Sponsor Satchel Insert $500
  • Exhibitor App Game Delegate Prize $in-kind
  • Note Pad or Pen $In-Kind
  • Exhibitor App Game Delegate Prize – $in-kind*

Sponsorship Opportunities

A variety of sponsorship packages are being offered. We also invite any new proposals you may wish to put forward; the Committee is happy to negotiate a package that will be of maximum benefit to your organisation and the meeting.  All costs are in Australian Dollars and include GST.

Please click on the packages below to see the inclusions.

Platinum Sponsor - $10,000 (incl GST)

As a Platinum Sponsor, your organisation will benefit from an excellent level of exposure. Your organisation will enjoy a strong alignment with the Conference through the many opportunities for branding and exposure, prior to and during the Conference.

Benefits

  • Logo and acknowledgement as a Platinum Sponsor on all Conference material including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Platinum Sponsor in the opening session
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • Four 3m x 2m exhibition sites
  • One physical satchel insert
  • Two PDF e-satchel inserts on the Conference App
  • One 16:9 PPT slide advert included in the plenary holding slides
  • One video message/advert linked to the conference App (provided by sponsor)
  • Six full registrations, including the Welcome Reception
  • Logo in the printed program
  • Logo displayed on an joint sponsor slide in the plenary hall
  • Two pull-up banners (one in the catering area and one on the plenary stage) for the duration of the Conference
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Gold Sponsor - $6,000 (incl GST)

As a Gold Sponsor, your organisation will benefit from an excellent level of exposure. Your organisation will enjoy a strong alignment with the Conference through the many opportunities for branding and exposure, prior to and during the Conference.

Benefits

  • Logo and acknowledgement as a Gold Sponsor on all Conference material including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Gold Sponsor in the opening session
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • Two 3m x 2m exhibition sites
  • One physical satchel insert
  • One PDF e-satchel insert on the Conference App
  • Four full registrations, including the Welcome Reception
  • Logo in the printed program
  • Logo displayed on an joint sponsor slide in the plenary hall
  • One pull-up banner in the catering area for the duration of the Conference
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Conference Dinner Sponsor - $5,000 (incl GST)

The Dinner is always the highlight of the Conference. Sponsoring the dinner is a fantastic opportunity to promote your organisation in a fun and relaxed environment. The dinner sponsorship also includes a chance to address Conference delegates.

Benefits

  • Logo and acknowledgement as Conference Dinner Sponsor on all Conference material including print, PDFs and broadcast emails
  • Verbal acknowledgement during the dinner
  • Opportunity to address delegates during the dinner (5 minutes)
  • Logo listed in the online, pocket program and App programs beside the conference dinner
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • One PDF e-satchel insert on the Conference App
  • Two tickets to the Conference dinner
  • Two pull-up banners displayed for the duration of the conference dinner
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide in the plenary hall
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Barista Sponsor - $5,000 (incl GST) [SOLD]

This opportunity allows you to sponsor a cafe area located in the catering and exhibition hall where delegates are served with barista made coffees throughout the conference. If you also have a booth this area can be located next door.

The cafe will have a barista serving coffee, hot chocolate and tea from morning tea to afternoon tea each day of the Conference. The cafe includes a barista, two cafe tables with chairs, and up to 300 coffees per day.

Benefits

  • Logo and acknowledgement as the Barista Sponsor on all Conference material including print, PDFs and broadcast emails
  • Two pull-up banners (up to 1m wide) in the Conference Cafe
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • One physical satchel insert
  • One PDF e-satchel insert
  • One full registration, including the Welcome Reception
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide in the plenary hall
  • One pull-up banner beside the barista for the duration of the Conference
  • Opportunity to provide branded apron/shirts for barista attendants and/or branded disposable or ‘keep-cups’ (sponsor to provide)
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Silver Sponsor - $4,000 (incl GST)

As a Silver Sponsor, your organisation will enjoy a strong alignment with the Conference through the many opportunities for branding and exposure, prior to, during and after the Conference.

Benefits

  • Logo and acknowledgement as a Silver Sponsor on all Conference material including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Silver Sponsor in the opening session
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • One 3m x 2m exhibition booth
  • One PDF e-satchel insert
  • Two full registrations, including the Welcome Reception
  • Logo in the printed program
  • Logo displayed on a joint sponsors slide in the plenary hall
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Welcome Reception Sponsor - $3,500 (incl GST)

This event is always a highlight for delegates. It is the first opportunity for delegates to connect at the conference. Your logo will be featured with the function description in all printed material and on the website. This is one of only two opportunities to address delegates at the conference.

Benefits

  • Logo and acknowledgement as a Welcome Reception Sponsor on all Conference material including print, PDFs and broadcast emails
  • Opportunity to briefly address the delegates (5 mins)
  • Logo listed in the online, pocket program and App programs beside the Welcome Reception
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • One PDF e-satchel insert on the Conference App
  • Two tickets to the Welcome Reception
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide in the plenary hall
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Name Badge Sponsor - $3,000 (inc GST)

One Available 

This sponsorship offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the Conference.

Your additional benefits:

  • Logo and acknowledgement as the Name Badge Sponsor on all Conference material including print, PDFs and broadcast emails
  • Logo printed on the delegate name badges.
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • One PDF e-satchel insert on the Conference App
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide in the plenary hall
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Tote Bag-Tag Sponsor - $3,000 (inc GST)

One Available 

All delegates attending the meeting will receive the conference material in a unique unbranded tote.  Each tote will come with a handy luggage tag printed with your logo that the delegates can personalise for easy identification. All efforts are made to ensure the tote and luggage tag are highly desirable to encourage delegates to keep both items long after the meeting has concluded.  You also have the opportunity to include one insert in each tote.

Your additional benefits:

  • Logo and acknowledgement as the Tote Sponsor on all Conference material including print, PDFs and broadcast emails
  • Logo printed on the tote bag-tag
  • One physical satchel insert
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • One PDF e-satchel insert on the Conference App
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide in the plenary hall
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Pocket Program Sponsor - $2,500 (inc GST)

One Available

This is a great opportunity to reinforce your branding to all delegates. Each delegate will receive a copy of the pocket program when they register at the Conference.

Your additional benefits:

  • Logo and acknowledgement as the Pocket Program Sponsor on all Conference material including print, PDFs and broadcast emails
  • Logo on each page of the pocket program
  • Advertisement on the back cover of the pocket program
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • One PDF e-satchel insert on the Conference App
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide in the plenary hall
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Keynote Speaker Sponsor - $2,000 (inc GST)

Multiple Available

This is your opportunity to be associated with a particular speaker in the Conference program. The opportunity is subject to the approval of the speaker and the committee.

Your additional benefits:

  • Logo and acknowledgement as supporting the attendance of the speaker on all Conference programs, including print and web
  • Logo beside the speaker’s session in the printed and online Conference program
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • One PDF e-satchel insert on the Conference App
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide in the plenary hall
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Delegate App Sponsor $2,000

The Delegate App can deliver direct to smart devices (iPhone, iPad and android) and for those delegates with blackberry or windows enabled devices a web app will be available. The app will be the delegate’s go-to source for digital information on the meeting including the session program, social program, regular updates, session room plans, speaker, sponsor and exhibitor profiles. Delegates and sponsors can use it to schedule their meeting itinerary programs, make notes, rate presentations and connect and communicate with other attendees through Twitter, Facebook, Meeting Photos and electronic business cards.

As the Delegate App sponsor your company branding will be featured the app. Plus you can include your own custom survey to delegates of up to 8 questions.

Benefits

  • Logo and acknowledgement as Delegate App Sponsor on all Conference material including print, PDFs and broadcast emails
  • Company branding on the landing page the conference app
  • Optional delegate survey tailored to your organisation (8 questions)
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • One PDF e-satchel insert on the Conference App
  • Logo displayed on a joint sponsors slide in the plenary hall
  • Logo in the pocket program
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Poster Board Sponsor - $2,000 (inc GST)

One Available

Show your support for ongoing nursing research and programs by sponsoring the poster boards at the conference. Posters will be displayed on poster boards throughout the exhibition area and numbered with signs bearing the logo of the sponsor. 

Your additional benefits:

  • Logo and acknowledgement as Poster Board Sponsor on all Conference material including print, PDFs and broadcast emails
  • Logo featured on the Poster number signs and instruction slides on the website
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • One PDF e-satchel insert on the Conference App
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide in the plenary hall
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Proceedings Sponsor - $2,000 (inc GST)

One Available

This is your opportunity to be associated with AASTN and the Conference delegates in an ongoing role by facilitating the online access of delegates and members to the Conference presentations.

Your additional benefits:

  • Logo and acknowledgement as sponsoring the Online Conference Proceedings, including print and web
  • Company name and logo on the Proceedings website
  • PDF advertisement on the Proceedings website
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • One PDF e-satchel insert on the Conference App
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide in the plenary hall
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Wireless Internet Sponsor - $1,500 (inc GST)

One Available

No conference is complete without the provision of strong free internet and your company has the opportunity to to be branded as the provider of this essential service. In addition your company name will be the wireless password for internet provided to delegates throughout the conference. Signage reminding delegates of the wireless log in details will be branded with your logo.

Your additional benefits:

  • Logo and acknowledgement as a Wireless Internet Sponsor on all advertising including print, web, app and e-flashes
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • One PDF e-satchel insert on the Conference App
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide in the plenary hall
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Catering Sponsor (one day) - $1,500 (inc GST)

Three Available

Demonstrate your company’s hospitality by sponsoring the daily catering for a specific day (3 available).

Your additional benefits:

  • Logo and acknowledgement as Catering Sponsor on all Conference material including print, PDFs and broadcast emails
  • Your logo next to the lunch catering break in the printed pocket program and in the online program
  • Your logo on catering sponsor signs on the catering buffets
  • Opportunity to place advertising material on the catering buffets on that day
  • One pull-up banner in the catering area for one day
  • Logo, hyperlink and company profile on the Conference website
  • Logo, hyperlink and company profile on the Conference App
  • One PDF e-satchel insert on the Conference App
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide in the plenary hall
  • Delegate list in excel prior to the conference including name, organisation, state, country.

Conference Pads & Pens

Conference sponsors or exhibitors only

AUD$In-Kind

This is a great opportunity to have each delegate using your branded pads and pens to make notes during the sessions.

Your additional benefits:

  • Company to supply approximately 300 branded pads and/or pens for each delegate.

Advertising Opportunities

The following advertising options are available to reinforce other sponsorship packages or as individual items. Artwork and signage to be supplied by sponsor.

Opportunities:

  • Satchel Insert $1,000 (non-sponsors/exhibitors)
  • Satchel Insert $500 (AASTN sponsors/exhibitors)
  • Pocket Program advert (A6 page colour) $500
  • Holding Slide Advert (1 x 16.9slide), Exhibitor/Sponsor $500
  • Holding Slide Advert (1 x 16.9 slide), Non Sponsor/Exhibitor $1,000
  • Web ad with hotlink (150×150 tile) $400
  • Note Pads: Sponsor to supply approximately 300 branded pads, $in-kind (sponsors/exhibitors only)
  • Pens: Sponsor to supply approximately 300 branded pens, $in-kind (sponsors/exhibitors only)
  • Exhibitor App Game Delegate Prize – $in-kind*

Conditions:

All costs include GST and are in AUD.  A tax invoice will be sent on receipt of a booking.  Finished art is to be supplied for all advertisements.  Satchel inserts other than brochures must be approved by the conference manager.

*As with previous years an app based game will be run to encourage delegates to visit and interact with the exhibition. The Organising Committee appreciated donations of delegate prizes from the exhibiting companies for this game. The prizes will be drawn in the closing plenary. For more information please contact Anna Patterson.

Exhibition Opportunities

Exhibition Sites $3,000 including GST

On request: Small Business/Not for profit $2,000

(Sunday 19th May 2019 evening (Welcome Reception) – Wednesday 22nd May 2019)

The exhibition will run for the duration of the conference. The Welcome Reception, morning tea, afternoon tea and lunch will be served in the Exhibition area. The Exhibition has been designed to provide the best possible promotional opportunities to participating organisations, with refreshment breaks being served and posters being presented in the display area. The trade exhibition will provide an exceptional opportunity to promote your products and services in a face-to-face environment.

Inclusions

  • One booth structure measuring 3 metres wide x 2 metres deep
  • Two full registrations including access to sessions and the Welcome Reception
  • Dressed trestle table, two chairs
  • Two spotlights
  • Power outlet
  • Participation listed in the Pocket Program
  • Participation listed on the Conference Website
  • Delegate List in the Conference App including name, organisation, state, country.

** Upgrade to SIlver Sponsorship for $1,000!

Workshop Day Table Display $1,000 including GST

(Sunday 19th May 2019)

Interested companies can populate a table display outside the workshop rooms on which they can display their products and collateral and meet with workshop participants before, after and during breaks between the workshops.  Sponsors will have access to participants from all three workshops taking place on that day.

Inclusions

  • Dressed trestle table, two chairs located outside workshops rooms for duration of workshops, approximately 3m x 2m area
  • Participation listed on the Conference Website and Delegate App
  • Workshop attendee list prior to the workshop day

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Deliveries
Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.